10:05
On site, not at the desk.
Walk the slab with the contractor while the minutes write themselves on the way back to the car.
Meeting minutes, written for you
Your meeting ends. Your minutes are already written.
Spend the hour after the meeting on the work — and the people — that matter. Record on your phone; SiteMinutes writes clear minutes in English, from English, Afrikaans, German or a mix. Change anything with a sentence, then send them to everyone.
7 days freeNo card neededCancel anytime
What you get back
The hour after every meeting. Yours again.
Nobody went into their profession to type up minutes at nine at night. Here is what that hour turns into.
17:40
Home for dinner.
The minutes are out before the traffic lights on the way home. The evening is yours again.
14:00
The next project.
Give the hour to design, to the proposal, to the work you are actually good at and paid for.
11:30
The people in the room.
Look up and listen. Nobody at the table is typing — so everybody is present.
Work out your own hours
Given back, every month
20hours
That is about 30 working days a year you no longer spend turning notes into minutes.
How it works
Four steps. You only do the talking.
From the agenda to the minutes in everyone's inbox — without a blank page.
- 01
Prepare
- Agenda items and attendees, ready in a minute
- Last meeting's open actions come along by themselves
- Print the agenda and attendance sheet if you like paper
- 02
Record
- On your iPhone, iPad or Mac — even with no signal
- Tap Mark at an important moment, add photos as you go
- Saved on the device, in safe parts, while you talk
- 03
Minutes, written
- Clear English minutes in about 5 to 10 minutes
- Every action numbered, with an owner and a due date
- Open actions carried forward, with where they came from
- 04
Review & send
- Change anything by typing a sentence: “Move 4.2 to the architect”
- Tap Finish — the minutes are locked and numbered
- E-mailed to everyone who attended, with the PDF
Who it's for
For everyone who keeps a record of what was said.
Born on building sites, where minutes are a contract document. Just as at home in a boardroom, a studio or a church hall.
Construction
Architects, quantity surveyors, engineers, contractors and principal agents.
- Site meetings
- Client meetings
- Contract instructions
- JBCC-aware
Creative agencies
Graphic design, advertising and marketing teams.
- Briefs
- Creative reviews
- Client approvals
- Status meetings
Software & IT
Product teams, developers and IT consultants.
- Sprint planning
- Retrospectives
- Client demos
- Steering committees
Governance
Body corporates and HOAs, school boards, churches, NGOs and company boards.
- AGMs
- Board meetings
- Resolutions
- Trustee meetings
Professional services
Legal, accounting and consulting practices.
- Client consultations
- Engagement meetings
- Partner meetings
Property & facilities
Property managers, facilities teams and managing agents.
- Owner meetings
- Maintenance walk-throughs
- Tenant meetings
What's inside
Everything a proper set of minutes needs. Nothing you have to type.
Records offline
Basements, farms, new developments with no signal: the recording is saved on your device and uploads later.
Speak your language
English, Afrikaans, German or all three in one meeting — more languages coming. The minutes are always written in clear English.
Agenda & running numbering
Meetings, items and actions are numbered the way professionals expect, meeting after meeting.
708-CL-02 · 4.2Attendance, in the room or online
Present, apologies and absent — including people who joined on Teams or another call.
Actions that don't get lost
Owners and due dates on every action. Open ones carry forward to the next meeting until they are closed.
Printable agenda & attendance sheet
Hand out the agenda and pass the attendance sheet around, the old-fashioned way — it still works.
Change the minutes with a sentence
“Add that the client approved the tiles.” Just say what should change; the minutes follow.
PDF and send to all
A clean, professional PDF, e-mailed to every attendee in one tap when you press Finish.
iPhone, iPad, Mac and web
Start on the phone at the meeting, review on the Mac at the office. Everything stays in sync. Android coming soon; on Windows use the web app.
Your whole team, one company
Invite colleagues into your company. Everyone sees the same projects, meetings and actions.
Try all of it for seven days, on the meetings you already have this week.
Data & privacy
Your meetings stay yours.
What is said in a meeting is often confidential. We built SiteMinutes so that as little as possible ever leaves your device — and nothing stays longer than it must.
Recordings stay on your device
Your audio lives on your iPhone, iPad or Mac. We keep the text of the minutes and registers — not the recording.
The upload is temporary
To write the minutes the audio is uploaded once, then deleted as soon as the minutes are done.
Never used for training
Your meetings are not used to train AI models. They are your meetings.
POPIA-aware, company by company
Each company sees only its own data, hosted in the EU (Frankfurt). Built with South Africa's POPIA in mind.
Pricing
One simple price. Per person.
Less than the hour a single set of minutes used to cost you. Seven days free, no card, cancel anytime.
N$249per seat per month
Or N$2 490 per seat per year.
Start your 7-day free trial
No card neededCancel anytime
Everything, for every seat
- Unlimited meetings and projects
- AI minutes in English from English, Afrikaans, German or a mix
- iPhone, iPad, Mac and web, always in sync
- Agenda, attendance, actions, PDF and send to all
- Invite your team into one company, one seat each
- Help from a real person when you need it
Your currency follows your company's country. Pay by card or EFT. One seat for yourself, or as many as your team needs.
Which languages can we speak in the meeting?
English, Afrikaans and German — and any mix of them, the way meetings really go. More languages are on the way. The minutes are always written in clear, professional English.
How long does it take to get the minutes?
Usually 5 to 10 minutes after you stop recording — often before you have left the site or the building.
What if there is no signal at the meeting?
Record anyway. The recording is saved on your device in safe parts and uploads by itself once you are back in range.
Which devices does it work on?
Record on an iPhone, iPad or Mac. Android phones are coming soon. On Windows, use the web app in your browser to review, change and send minutes — a Windows app isn't planned for now.
Is this only for construction?
No. SiteMinutes started on building sites, which is why it handles numbering, carried-forward actions and JBCC so well — but it works for any meeting that needs a record: boards, AGMs, agencies, sprints, client meetings.
Can I change what the AI wrote?
Always. Type a sentence — “the slab pour moved to Thursday” — and the minutes are updated. You approve everything before you press Finish and send.
How does the free trial work?
Seven days, every feature, no card needed. If you want to continue, choose monthly or yearly per seat. Cancel anytime.
Who can see our meetings?
Only the people in your company. Recordings stay on your devices and the temporary upload is deleted after the minutes are written. Read the privacy policy for the details.
Your next meeting
Go to the meeting. Go home on time.
Seven days free on the meetings you already have. No card, no setup call.